Executive Secretary

About the role

We are looking for a highly organized and proactive Executive Secretary to support senior management in a fast‑paced construction environment. The role involves managing executive operations, coordinating project documentation, and ensuring smooth daily business activities.

Key responsibilities

• Provide high‑level administrative and secretarial support to the executive management team.
• Manage calendars, meetings, travel arrangements and business itineraries.
• Prepare correspondence, reports, presentations, meeting agendas and minutes.
• Coordinate with clients, consultants, subcontractors, suppliers and internal departments.
• Maintain confidential records and handle sensitive information with discretion.
• Organise project documentation, contracts, technical submittals and correspondence.
• Monitor communications, ensure timely follow‑up and action.
• Assist in preparing tender documents, commercial proposals and executive presentations.
• Track management action items and ensure timely completion.
• Coordinate executive meetings, workshops and project review sessions.
• Manage electronic and physical filing systems in line with company procedures.
• Support procurement, HR, finance and project teams with administrative coordination as required.
• Liaise with government entities and external stakeholders when necessary.

Required profile

• Bachelor’s degree in Business Administration, Management, English or a related field.
• 5–8 years of experience as an Executive Secretary, Executive Assistant or senior administrative professional, preferably in construction, engineering, EPC, infrastructure or contracting.
• Excellent command of written and spoken English; Arabic is a strong advantage.
• Outstanding organisational, time‑management and communication skills.
• High level of integrity, confidentiality and professionalism.

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with document‑management platforms such as SharePoint, Aconex or Procore.
• Fluent English (written and spoken); Arabic proficiency is a plus.