Executive Secretary

About the role

The Executive Secretary provides comprehensive administrative and secretarial support to the Regional General Manager of a new luxury hotel in Saudi Arabia. This position requires handling confidential information with discretion while ensuring smooth day‑to‑day operations of the executive office.

Key responsibilities

• Manage calendars, appointments, meetings and correspondence for the Regional General Manager.
• Prepare business documents, reports, memoranda and confidential files, maintaining an organized filing system.
• Coordinate meetings, attend them and produce accurate minutes and follow‑up actions.
• Facilitate information flow between the executive office and hotel departments, including distribution of internal memos.
• Support duty manager reporting, monthly duty planning and attendance tracking for department heads.
• Prepare and format internal and guest‑facing materials in line with corporate design standards.
• Ensure compliance with hotel policies, ISO Integrated Management System requirements and emergency procedures.

Required profile

• Previous experience as an Executive Secretary, Personal Assistant or similar administrative role, preferably in hospitality.
• Excellent written and verbal communication skills with a high level of confidentiality and professionalism.
• Strong organizational, time‑management and multitasking abilities, able to work under pressure.
• Proactive problem‑solver with sound judgment and the ability to work both independently and as part of a team.
• Good knowledge of hotel operations, policies and procedures is an advantage.