Executive Secretary / Office Manager supporting CEO

About the role

Avensys is seeking a proactive Executive Secretary to provide strategic support to the CEO and ensure smooth office operations in Khobar. This role combines high‑level administrative assistance with cross‑functional coordination across the organisation.

Key responsibilities

• Manage the CEO’s calendar, travel arrangements, meetings and conferences, and act as the primary gatekeeper for communications.
• Represent the CEO in selected meetings and produce concise meeting minutes.
• Draft and proofread CEO correspondence, handle sensitive documents, and support presentation preparation for hiring, approvals and other admin tasks.
• Maintain office supplies inventory, ensure equipment functionality and continuously improve administrative policies.
• Liaise with external partners and internal teams (Project, Procurement, Sales, Finance, HR) to streamline workflows.

Required profile

• Minimum 3 years of experience supporting C‑suite or senior executives, preferably in a technology or fast‑paced environment.
• Strong ability to manage calendars, control documents and communicate effectively with stakeholders.
• Proactive problem‑solver who anticipates needs and drives efficiency.

Required skills

What we offer

• Competitive base salary with attractive company benefits.
• Fun, collaborative work environment with clear career progression opportunities.