Executive Secretary – Senior Administrative Support

About the role

Saudi Service Company Limited (SSCL) is seeking an Executive Secretary to provide high‑level administrative and secretarial support to senior executives. The role involves managing communications, schedules, documentation and confidential information to ensure smooth coordination of executive activities.

Key responsibilities

• Manage executive calendars, schedule meetings and coordinate appointments.
• Draft, review and prepare correspondence, reports and official documentation.
• Handle incoming and outgoing communications (emails, calls, letters) with professionalism and confidentiality.
• Organise and maintain accurate filing systems for confidential and business records.
• Coordinate travel arrangements, itineraries and logistics for executive leadership.
• Assist in the preparation of board meetings, presentations and briefing materials.
• Track deadlines, follow up on pending tasks and ensure timely execution of executive priorities.
• Liaise with internal departments and external stakeholders to facilitate smooth communication.
• Support review of contracts, agreements and other executive documents as required.
• Identify opportunities for process improvement in executive support and implement efficient solutions.

Required profile

• Bachelor’s degree in Business Administration, Office Management or a related field (diploma holders with extensive relevant experience may be considered).
• 3–5 years of experience as an Executive Secretary, Administrative Officer or in a senior secretarial role.
• Professional certification in Office Management, Executive Assistance or a related field is preferred.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.