Fleet & Facility Specialist and Receptionist

About the role

The Fleet & Facility Specialist and Receptionist supports Bayer's daily operations by providing professional front‑desk service, coordinating facility and fleet activities, and ensuring a safe working environment. This hybrid administrative and HSE role requires strong communication, attention to detail, and the ability to manage multiple tasks efficiently.

Key responsibilities

• Answer and direct 100% of telephone calls and visitors promptly, accurately, and courteously.
• Greet visitors, provide directions, and connect them with the appropriate staff members.
• Distribute incoming correspondence, including faxes and emails, to relevant team members.
• Handle incoming and outgoing documents and parcels.
• Manage meeting‑room reservations and communicate availability to employees.
• Support the facility and fleet teams in daily activities and provide coverage during staff absences.
• Track and maintain access‑control systems and generate related reports, including CCTV monitoring.
• Implement occupational health rules and ensure compliance with relevant authorities.
• Promote a safe working environment, report incidents via Intelex, and assist with incident investigations.

Required profile

• Professional and courteous demeanor when interacting with callers and visitors.
• Ability to handle multiple administrative tasks simultaneously.
• Strong attention to detail in managing documents, parcels, and meeting‑room schedules.
• Commitment to maintaining health, safety, and environmental standards.

Required skills

• Experience with Intelex incident‑reporting system.
• Familiarity with CCTV monitoring and reporting.
• Knowledge of access‑control systems and related reporting.