HR & Administration Officer / Executive Assistant

About the role

We are looking for a proactive HR & Administration Officer who will also serve as an Executive Assistant to senior management. The role combines day‑to‑day HR administration, government platform management, and confidential executive support.

Key responsibilities

• Maintain employee records, contracts, personnel files and HR documentation.
• Support recruitment, onboarding, transfers, leave, attendance, payroll coordination and off‑boarding.
• Process employee‑related transactions on Saudi government platforms such as Qiwa, Mudad, Muqeem, GOSI, HRSD, Ajeer, MOFA, Saudi Council of Engineers and Chamber of Commerce.
• Monitor expiries of Iqama, work permits, passports, contracts, insurance and other documentation.
• Ensure compliance with Saudization/Nitaqat, WPS, GOSI, medical insurance and Saudi Labour Law.
• Assist with employee relations, disciplinary documentation, HR reports and policy implementation.
• Provide confidential executive assistance: calendar management, travel arrangements, correspondence and meeting coordination.
• Prepare reports, letters, presentations and meeting minutes for management.
• Support internal HR policy development, employee engagement programs and the Great Place to Work initiative.

Required profile

• Bachelor’s degree in Human Resources, Business Administration or a related field.
• Experience in HR administration and executive support within a Saudi context.
• Familiarity with Saudi government HR platforms and labour regulations.

Required skills

• Qiwa
• Mudad
• Muqeem
• GOSI
• HRSD
• Ajeer
• MOFA
• Saudi Council of Engineers platform
• Chamber of Commerce platform