Management Executive Secretary - IT Background

About the role

The Management Executive Secretary will directly support the Chief Technology Officer (CTO) and act as the primary gatekeeper for the CTO’s office. This senior administrative role focuses on flawless calendar management, stakeholder coordination, and confidential document handling within a technology‑driven environment.

Key responsibilities

• Proactively manage and optimise the CTO’s complex calendar, prioritising high‑stakes meetings and resolving conflicts.
• Serve as the main point of contact for the CTO’s office, screening calls, emails, visitors and correspondence.
• Organise C‑level and department meetings, prepare agendas, compile briefing materials, draft minutes and track action items.
• Plan and coordinate domestic and international travel, including visas, flights, hotels and ground transport.
• Draft, edit and format professional correspondence, memos, reports and executive‑level presentations.
• Facilitate communication between the CTO’s office, internal department heads, global partners and external vendors.
• Maintain a secure, confidential digital and physical filing system for executive documentation.

Required profile

• Minimum 8 years of dedicated experience as an Executive Secretary or Executive Assistant supporting C‑suite executives.
• Bachelor’s degree in Business Administration, English, Office Management or a related field (preferred).
• Fluent written and spoken English; conversational Arabic is advantageous.
• Exceptional interpersonal skills with the ability to interact confidently with high‑profile stakeholders and board members.
• Proven ability to manage confidentiality with absolute discretion.
• Strong organisational and multitasking abilities under tight deadlines.

Required skills