Office Administrator

About the role

The Office Administrator will ensure that administrative functions and project management support the organization’s goals. This role oversees daily office operations, streamlines procedures, and maintains a safe, efficient workplace across the Saudi Arabia region.

Key responsibilities

• Oversee all administrative duties to keep day‑to‑day office operations running smoothly.
• Manage filing systems, office supplies, equipment, and common areas.
• Coordinate domestic and international travel, including flights, hotels, and car rentals for employees and leadership.
• Support HR processes such as onboarding, off‑boarding, and employee record updates.
• Handle contract approvals, signatures, and database management using the Evisort platform.
• Maintain legal and contractual documents, liaise with the PRO for legalizations, and ensure compliance with internal SOPs.
• Assist with budget preparation, expense monitoring, and audit support.
• Provide comprehensive administrative support across departments, including calendar management and meeting coordination.

Required profile

• Undergraduate degree (BS or equivalent) required.
• 1–2 years of office management or administrative experience, preferably in a multinational matrix organization.
• Fluency in English; Arabic is an asset.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Evisort contract management platform
• GEMS corporate system
• Legal Tracker