Office Coordinator Secretary

About the role

The Office Coordinator Secretary provides comprehensive secretarial support to the medical department of National Medical Care Co. Working closely with other medical secretaries, she ensures smooth daily operations, confidentiality and high‑quality service for patients and staff.

Key responsibilities

• Provide word processing, typing, minute‑taking and general secretarial support.
• Arrange and organise departmental meetings and manage related logistics.
• Answer telephone calls, take messages and handle enquiries from patients, doctors and external representatives.
• Coordinate daily administrative operations of the Office of the Chief of Medical Staff.
• Receive, log and distribute all incoming and outgoing correspondence.
• Create and maintain an efficient filing/records system while ensuring strict confidentiality.
• Undertake special projects, basic studies and statistical reporting as assigned by the Head of Department.
• Support committee work: schedule meetings, take and transcribe minutes, and follow up on action items.
• Monitor monthly statistical reports and maintain office assets and supplies.
• Operate office equipment such as fax, copier and printer.

Required profile

• Minimum 24 months of experience in an administrative or secretarial role.
• Ability to handle confidential information with discretion.
• Strong organisational and multitasking skills.
• Excellent communication skills in English.

Required skills

• Administrative operations
• Filing records system
• Secretarial support
• Minute taking
• Typing
• Word processing