Personal Assistant to Director

About the role

Turner & Townsend is seeking a highly organised Personal Assistant to provide comprehensive administrative support to the Director. The role involves managing a busy diary, coordinating travel, and ensuring smooth operation of board and executive meetings.

Key responsibilities

• Provide high‑quality organisational support, including word processing, correspondence, and report preparation.
• Maintain effective filing systems, both physical and digital, and ensure compliance with expense, travel, and risk‑management policies.
• Manage the Director’s diary, schedule appointments, prioritize commitments, and resolve conflicts.
• Arrange travel, accommodation, and conference‑call logistics.
• Organise and support board meetings, full‑board meeting management, minute taking, and action‑tracking.
• Prepare meeting agendas, location maps, pre‑meeting briefings, and follow‑up on action items.
• Handle email and phone inquiries, filter queries, and route communications appropriately.

Required profile

• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proactive approach to problem‑solving and priority management.
• Ability to build collaborative relationships with internal teams and external contacts.

Required skills

What we offer

• Opportunity to work within a global professional services firm.
• Exposure to high‑impact projects across real estate, infrastructure, energy and natural resources.
• Collaborative team environment with professional development prospects.