Procurement Coordinator

About the role

The Procurement Coordinator will manage end‑to‑end purchasing activities, ensuring that material requisitions are fulfilled on time and in accordance with project requirements. This role involves close collaboration with internal teams and external suppliers to drive efficient and compliant procurement processes.

Key responsibilities

• Receive, review and validate Purchase Requisitions (PRs) ensuring specifications and approvals are complete.
• Obtain, compare and evaluate quotations from approved suppliers; prepare RFQs, bid comparisons and purchase orders.
• Coordinate with suppliers on pricing, availability, lead times, payment terms and delivery schedules.
• Track PO status, manufacturing, dispatch and delivery; maintain an up‑to‑date procurement tracking/expediting report.
• Liaise with project, engineering, warehouse, logistics and finance teams to resolve procurement issues.
• Support vendor evaluation, registration and maintain an approved supplier database.
• Verify supplier documentation such as quotations, invoices, delivery notes, certificates and compliance documents.
• Assist in resolving discrepancies related to quantity, quality, pricing and delivery; coordinate invoice verification and payment processing with finance.
• Maintain proper records of PRs, RFQs, quotations, POs, contracts and supplier correspondence.
• Prepare regular procurement status reports for management and support cost‑saving initiatives through supplier negotiation and competitive sourcing.