Receptionist – Front Office Support

About the role

Gibson Dunn, a leading global law firm, is looking for a professional Receptionist to join its Riyadh office. Reporting to the Operations Manager, you will be the first point of contact for visitors and callers, ensuring a polished and welcoming front‑desk experience.

Key responsibilities

• Maintain a clean, tidy, and professional reception area.
• Answer incoming calls, direct them appropriately, take messages, and manage voicemail.
• Welcome visitors, escort them to meeting rooms, and provide guest Wi‑Fi passwords.
• Prepare conference and visitor rooms after use, ensuring they are presentable.
• Monitor fax and printer paper levels, and handle incoming/outgoing mail and parcels.
• Reserve video/conference rooms, set up calls, and arrange catering as needed.
• Manage email correspondence, local couriers, and travel arrangements (taxi, flights, accommodation).
• Perform general administrative tasks such as filing, scanning, photocopying, and document binding.

Required profile

• Excellent communication, organisational, and customer‑service skills.
• Ability to stay calm under pressure, multitask and prioritise effectively.
• Professional appearance, clear speech, and strong interpersonal abilities.
• Willingness to work overtime when required.

Required skills

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience using Cisco phone systems.
• Familiarity with Room Scheduler or similar conference‑room booking tools.