Receptionist & Office Administrator

About the role

We are seeking a professional Receptionist & Office Administrator to be the first point of contact for visitors and to ensure smooth daily operations of our office. The role combines front‑desk duties with broad administrative support across departments, requiring strong communication and organisational abilities.

Key responsibilities

• Welcome visitors and clients in a professional and friendly manner.
• Answer, screen, and direct incoming phone calls and emails.
• Manage meeting room bookings and coordinate appointments.
• Handle incoming and outgoing correspondence, courier services, and office documentation.
• Maintain office supplies inventory and coordinate purchasing when required.
• Provide administrative support to different departments.
• Organise and maintain filing systems, records, and company documents.
• Assist in preparing reports, letters, presentations, and other administrative documents.
• Coordinate with vendors and service providers for office‑related requirements.
• Ensure the reception and office areas are well organised and presentable at all times.
• Support management with day‑to‑day administrative tasks as assigned.

Required profile

• Positive attitude and customer‑service mindset.
• Excellent time‑management and organisational skills.
• Ability to prioritise tasks in a fast‑paced environment.
• Reliable, proactive and eager to contribute to a collaborative team.
• Professional appearance and strong interpersonal skills.
• Ability to work independently while maintaining confidentiality.
• Strong attention to detail and problem‑solving abilities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint