Senior Executive Assistant

About the role

The Senior Executive Assistant (SEA) is a pivotal figure in ensuring the smooth operation of project teams and business units. This role establishes robust administrative processes, supervises personnel, and coordinates services to boost operational efficiency across the organization.

Key responsibilities

• Lead and manage administrative support functions to ensure efficient department operations.
• Coordinate office operations, facilities, and support services, including workspace requirements and maintenance.
• Oversee document control, records management, and information governance, maintaining accurate and organized records.
• Support team coordination, meeting management, and scheduling for all project‑related activities.
• Ensure compliance with company policies, procedures, and administrative governance.
• Coordinate onboarding activities and provide seamless administrative support for new hires.
• Maintain reporting, tracking, and filing systems with up‑to‑date administrative records.
• Drive continuous‑improvement initiatives by identifying and implementing process enhancements.
• Facilitate cross‑functional coordination and communication between project teams and stakeholders.
• Provide timely and accurate administrative support to project and business operations.

Required profile

• 10+ years of experience leading administrative operations, office management, and support functions in large project or corporate environments.
• Proven experience in complex project settings, especially infrastructure, construction, or mega‑projects.
• Strong verbal and written communication skills with the ability to build relationships with stakeholders.
• Demonstrated ability to manage multiple priorities and deadlines with strong organizational skills.
• Leadership experience supervising administrative personnel and motivating teams.
• Knowledge of records management, document control, and administrative governance practices.

Required skills

• Microsoft Office applications
• Administrative management systems