Secretary / Office Support Assistant

About the role

Eram Talent is looking for a Secretary / Office Support Assistant to provide administrative and secretarial support to managers and department personnel in an office environment in Al Jubail. The successful candidate manages calendars, coordinates meetings, handles office requests, maintains records and supports daily administrative operations.

Key responsibilities

• Manage calendars, appointments, meetings and meeting room bookings for managers
• Handle phone calls, receive visitors and direct inquiries to the right people
• Process gate passes, corporate service requests, taxi requests and other office requests
• Manage office stationery and supplies, B2B shopping carts and follow up on orders and deliveries
• Prepare and maintain timesheets, e-leave applications and employee leave records
• Coordinate business travel requests and arrangements for employees
• Prepare expense reports and support payment-related requests
• Collect reports and provide general administrative, secretarial and office support to managers and staff

Required profile

• Associate Diploma or higher qualification preferred; Bachelor's degree is an advantage
• 3-5 years of relevant experience as a Secretary, Administrative Assistant, Receptionist, Office Support Assistant or in a similar administrative role
• Experience in office administration, reception, help desk support or expediting preferred
• Good English, written and spoken
• Strong organization, coordination and follow-up skills, able to handle several tasks at once

Required skills

• Basic knowledge of Microsoft Office applications
• Knowledge of standard office equipment
• Good telephone etiquette and accurate message passing