Administrative Assistant

About the role

We are seeking an experienced Administrative Assistant to support our management and staff, ensuring smooth daily operations. The role focuses on documentation, scheduling, communication, and leveraging AI productivity tools to enhance efficiency.

Key responsibilities

• Provide day‑to‑day administrative support to management and staff.
• Prepare, format, and maintain documents, reports, presentations, and correspondence.
• Manage calendars, schedule meetings, prepare agendas, and record minutes as needed.
• Handle emails, calls, and internal/external communications professionally.
• Maintain filing systems, records, databases, and document control.
• Coordinate office supplies, travel arrangements, meetings, and other administrative services.
• Prepare routine reports, status updates and follow up on assigned action items.
• Utilize AI productivity tools for drafting, summarizing, formatting, and organizing information to improve workflows.
• Ensure confidentiality and compliance with company policies and procedures.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Management, Human Resources or related field.
• At least 5 years of experience in administrative or office support roles.
• Strong communication, organizational, time‑management and problem‑solving abilities.
• High level of professionalism, accountability and attention to detail.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Hands‑on experience using AI productivity tools for administrative tasks.
• Familiarity with ERP systems and document management systems.