Administrative Assistant

About the role

We are looking for a highly organized Administrative Assistant to support a major site supervision consultancy project in Riyadh. The role provides comprehensive office and project administration, ensuring smooth communication and efficient documentation throughout the project lifecycle.

Key responsibilities

• Provide day‑to‑day administrative support to the Project Director, Resident Engineer and project team.
• Manage incoming and outgoing correspondence, including emails, letters and memos.
• Maintain and organize project files, records, reports and documentation in line with project procedures.
• Coordinate meetings, workshops and project reviews – scheduling, invitations, agenda preparation and minute taking.
• Arrange calendars, travel, accommodation and appointments for project personnel.
• Prepare, format and distribute reports, presentations and other project documents.
• Support document control, track submissions, approvals and action items.
• Handle office logistics, supplies, equipment and administrative requirements.
• Maintain contact lists, stakeholder directories and handle confidential information with discretion.
• Assist onboarding of new staff, timesheet collection, leave records and basic procurement.
• Support monthly reporting, dashboards and management presentations.
• Participate in project close‑out activities, archiving and record retention.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Management, Office Administration or related field.
• Minimum 5 + years of administrative experience, preferably in engineering consultancy, construction or project management.
• Experience on large‑scale construction, building, hospitality or infrastructure projects is a plus.
• Strong organizational and document‑management abilities.

Required skills