Administrative Assistant – Riyadh

About the role

The Administrative Assistant will work on‑site in Riyadh, providing essential support to attorneys and firm leadership. This full‑time position ensures smooth daily operations, handling both routine administrative tasks and assistance with regulatory processes.

Key responsibilities

• Maintain and organize physical and electronic files.
• Schedule meetings, coordinate calendars, and arrange logistics for internal and client sessions.
• Manage company registrations, internal filings, and regulatory documentation.
• Enter data, update databases, and prepare documents for client matters.
• Coordinate office supplies, equipment, and overall office logistics.
• Communicate consistently with internal teams, external regulators, and clients while upholding confidentiality.
• Support senior leaders with executive administrative tasks and priority management.
• Assist with the preparation and formatting of legal and regulatory documents.

Required profile

• Strong administrative and clerical abilities, including scheduling, filing, and records management.
• Excellent phone etiquette and professional communication skills.
• Experience supporting senior executives and managing complex meeting arrangements.
• Proficiency with office software such as Microsoft Office or similar tools.
• Attention to detail, strong organizational skills, and effective time management.
• Ability to handle multiple tasks in a fast‑paced environment while maintaining confidentiality.
• Fluency in English and Arabic.
• Diploma or degree in Business Administration, Office Management, or related field; legal or professional services experience is a plus.

Required skills

• Microsoft Office (Word, Excel, PowerPoint, Outlook)