Administrative Data Entry File Clerk (Remote)

About the role

We are looking for a detail‑oriented Administrative Data Entry File Clerk to support our remote team. You will ensure that digital files are accurately indexed, organized, and stored, helping the company maintain efficient and compliant records management.

Key responsibilities

• Intake & indexing: receive files from shared inboxes, portals, ticketing tools and cloud folders; verify document type, required fields, signatures and attachments; apply standard metadata.
• Document organization: use naming conventions and folder structures; convert formats (PDF merge/split, image‑to‑PDF, compression); maintain controlled libraries with retention tags.
• Quality control: perform daily spot checks for duplicates, misfiles, missing pages, unreadable scans; flag exceptions and log errors.
• Records governance & compliance: handle sensitive records with strict access controls; follow retention schedules, legal holds and deletion rules; support audits and chain‑of‑custody documentation.
• Collaboration & communication: coordinate with HR, Finance, Operations, Legal and Customer teams; provide status updates on backlog, turnaround time and issues.

Required profile

• Experience in records management, administrative support, clerical work or document control (preferred).
• Strong attention to detail and ability to follow naming/filing rules consistently.
• Comfort handling confidential information and adhering to strict procedures.
• Basic computer proficiency with file systems, spreadsheets, PDFs and collaboration tools.

Required skills

• Cloud storage platforms: Google Drive, SharePoint, Dropbox.
• Document tools: Adobe Acrobat (or equivalents).
• Spreadsheet applications (e.g., Excel).
• Ticketing systems: Jira, Asana, ServiceNow.
• E‑signature platforms.
• General office productivity software.