Administrative Support – Saudi National

About the role

WSP is seeking an experienced Administrative Support professional to join its Riyadh office and assist the delivery of a major roads and highways infrastructure project. The role provides comprehensive office, document control, and coordination services to the project management and supervision teams.

Key responsibilities

• Provide day‑to‑day administrative assistance to the Project Director, Resident Engineers, Project Managers and the wider project team.
• Prepare, format and distribute correspondence, reports, presentations, meeting minutes and project documentation.
• Maintain organized filing systems for both electronic and hard‑copy records.
• Coordinate calendars, appointments, meetings and conference‑room bookings.
• Arrange travel, accommodation and logistics for project personnel when required.
• Screen and direct incoming calls, emails and correspondence.
• Support project coordination between management, supervision teams, clients, contractors and subcontractors.
• Assist in preparing project reports, weekly updates, dashboards and status reports.
• Track action items from meetings and follow up with stakeholders.
• Maintain accurate project records and support document control activities, including registration, filing, tracking and archiving.

Required profile

• Minimum 6 years of relevant administrative or document control experience, preferably in a construction or infrastructure environment.
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication abilities.
• Ability to work efficiently in a fast‑paced project setting.

Required skills

• Project documentation and reporting processes
• Record Management
• Microsoft Office Suite
• Document management systems