Document Controller

About the role

The Document Controller is responsible for managing and organizing all project and partnership documentation, ensuring that records are accurately recorded, classified, and kept up to date. The role involves handling both physical and electronic files, maintaining version control, and supporting teams in retrieving required documents.

Key responsibilities

• Manage and organize all project or partnership documentation.
• Record incoming and outgoing documents and classify them in an organized manner.
• Monitor issuance and updating of documents, ensuring the latest versions are used.
• Distribute documents to departments, work teams, and relevant parties.
• Ensure secure and organized storage of original and electronic copies.
• Track correspondence and documents related to projects, contracts, and suppliers.
• Create and continuously update records and document lists.
• Verify completeness of documents before archiving.
• Organize and archive documents electronically and physically according to established procedures.
• Control access permissions to documents according to policy.
• Prepare periodic reports on the status of documents and records.
• Support project teams and departments in searching for and retrieving required documents.
• Adhere to confidentiality and data‑protection policies.

Required profile

• Bachelor's degree or diploma in Business Administration, Document Management, or a related field.
• Practical experience in document control and management.
• Good knowledge of document management and electronic archiving systems.
• Proficiency in Microsoft Office, especially Word and Excel.
• Experience with document and project management systems (preferred).
• Ability to organize a large number of documents and files.
• Fluency in Arabic and English.

Required skills

• Microsoft Word
• Microsoft Excel
• Document Management Systems
• Electronic Archiving Systems