Executive Administrative Assistant

About the role

The Executive Administrative Assistant provides high‑level administrative and organisational support to the Chief Investment Officer (CIO). This role ensures smooth daily operations, effective coordination across departments, and timely preparation of reports and meeting materials to aid decision‑making.

Key responsibilities

• Manage the CIO’s calendar, schedule meetings and resolve conflicts.
• Coordinate internal and external meeting invitations, logistics and visit itineraries.
• Track project, committee and initiative progress; prepare status reports.
• Draft executive summaries, meeting minutes and review document quality.
• Handle incoming/outgoing correspondence, maintain electronic filing and ensure confidentiality.
• Prepare presentations, agendas and supporting materials for meetings.
• Arrange travel, bookings and procurement requests as needed.
• Support events, workshops and special projects for executive management.

Required profile

• Bachelor’s degree or diploma in Business Administration, Public Administration, Office Management or a related field.
• 3–6 years of experience in executive support, office management or executive secretarial roles.
• Prior experience in investment firms, government or semi‑government organisations is preferred.

Required skills