Executive Assistant to Managing Director

About the role

The Executive Assistant will provide high‑level administrative support to the Managing Director of Chalhoub Group in Jeddah, ensuring smooth communication and efficient coordination of daily activities.

Key responsibilities

• Manage communications, screen calls, correspondence and documents, and respond or escalate as needed.
• Coordinate schedules, meetings, and executive‑level events, preparing agendas, materials and follow‑ups.
• Conduct research, prepare reports and presentations, and handle information requests.
• Maintain general administrative and record‑keeping functions.
• Serve as the primary point of contact between the Managing Director’s office and internal/external stakeholders.
• Review key documents and brief the Managing Director on priorities, risks and required actions.
• Facilitate visits of VIP guests and stakeholders, and execute special assignments on behalf of the Managing Director.

Required profile

• Proven experience in executive support and communication management.
• Ability to prioritize, screen and manage incoming communications independently.
• Strong organizational skills for coordinating meetings, events and special projects.
• Excellent written and verbal communication to interact with senior stakeholders.

Required skills