Executive Personal Assistant

About the role

The company is a leading multinational automotive manufacturer operating in Saudi Arabia. It seeks an Executive Personal Assistant to provide high‑level administrative support to the Chief Operating Officer. The role demands proactive coordination of daily activities, travel, and stakeholder communications.

Key responsibilities

• Manage the COO’s calendar, appointments, meetings and daily schedule.
• Prepare meeting agendas, presentations, reports and take accurate minutes.
• Coordinate domestic and international travel, including flights, accommodation and visas.
• Process expense claims, credit‑card reconciliations and liaise with Finance.
• Act as the primary point of contact between the COO and internal/external stakeholders, screening calls and correspondence.

Required profile

• 5‑8 years of experience as an Executive or Personal Assistant.
• Diploma or bachelor’s degree in Business Administration, Office Management or related field (preferred).
• Fluent in English and Arabic, both written and spoken.
• Professional appearance and ability to handle confidential information with discretion.

Required skills

• Proficient in Microsoft Word, Excel and PowerPoint.
• Experienced in using ChatGPT and other AI productivity tools for drafting and research.