Executive Secretary

About the role

The Executive Secretary will work on‑site in Dammam, providing high‑level administrative support to senior leadership. The role involves managing calendars, coordinating travel, preparing correspondence and reports, and ensuring smooth day‑to‑day office operations.

Key responsibilities

• Manage senior executives’ calendars, schedule meetings and arrange travel logistics.
• Prepare and edit correspondence, reports, presentations, agendas and meeting minutes.
• Organise and maintain confidential records and handle incoming and outgoing communications.
• Liaise with internal and external stakeholders, partners and visitors to deliver professional customer service.
• Support special projects and proactively identify improvements in administrative processes.

Required profile

• Strong clerical abilities including document management, filing, data entry and office organization.
• Excellent written and verbal communication skills in Arabic and English.
• Proven experience in executive administrative assistance, calendar and travel management, and company secretarial duties.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with digital collaboration tools.