Office Manager – Urban Core Development

About the role

The Office Manager will lead day‑to‑day office operations for the Urban Core mixed‑use development program, ensuring a smooth, professional environment while supporting project teams and external partners.

Key responsibilities

• Manage daily office activities, facilities, workspace allocation, supplies, vendor services and overall office logistics.
• Oversee onboarding, visitor management and administrative processes to maintain an efficient workplace.
• Coordinate meetings, workshops and stakeholder engagements across multiple workstreams, tracking actions, decisions and deliverables.
• Support project reporting, presentation preparation and documentation management.
• Maintain project calendars, stakeholder contact lists and communication records.
• Act as the central coordination point between internal teams, consultants, contractors and service providers.
• Ensure accurate storage of project documentation and assist in preparing reports, correspondence, meeting minutes and executive briefings.
• Support procurement, contract administration, travel arrangements and expense management as needed.

Required profile

• Bachelor's degree or Diploma in Business Administration, Project Management or a related field.
• 7+ years of experience in office management, project coordination, executive administration or similar roles.
• Experience supporting large‑scale commercial office, mixed‑use, real‑estate, construction or infrastructure projects.
• Strong organizational, stakeholder‑management and multitasking abilities.
• Excellent written and verbal communication skills in English.

Required skills

• Microsoft Office Suite
• Document management systems
• Project coordination tools