Procurement Specialist

About the role

The Procurement Specialist supports the operational procurement activities of the ICP Program, ensuring that purchase orders are executed on time, vendors are coordinated effectively, and program requirements are met. Working closely with the Procurement & Contract Manager and Contract Specialists, the role maintains accurate records and guarantees compliance with ASAS policies and program governance.

Key responsibilities

• Execute day‑to‑day procurement tasks, including creating purchase orders, coordinating with vendors, and tracking deliveries.
• Support preparation and submission of procurement documentation in line with ASAS policies.
• Communicate with vendors about orders, delivery schedules, and resolve discrepancies.
• Monitor vendor performance and service levels under the guidance of the Procurement & Contract Manager.
• Collaborate with Contract Specialists to align procurement actions with contractual terms.
• Maintain accurate contract‑related records and documentation.
• Ensure all procurement activities comply with ASAS policies, program guidelines, and regulatory requirements.
• Provide procurement status updates, reports, and dashboards to the Procurement & Contract Manager.
• Coordinate with Finance & Accounting for payment approvals and liaise with program units to address procurement queries.

Required profile

• Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or a related field.
• 2–4 years of experience in procurement, supply chain operations, or project‑based purchasing.
• Familiarity with purchase order management, vendor communication, and procurement documentation.
• Ability to communicate effectively in Arabic and English.
• Strong organizational, time‑management, and attention‑to‑detail skills.

Required skills

• Experience with ERP or procurement management systems.
• Purchase order management.
• Vendor coordination and communication.