Project Coordination Specialist

About the role

The Project Coordination Specialist will act as the central hub for all project activities, linking clients, consultants, contractors, and internal departments. This role ensures smooth communication, timely documentation, and efficient execution of mechanical construction packages.

Key responsibilities

• Coordinate project activities among all stakeholders, including clients, consultants, contractors, and internal teams.
• Prepare, maintain, and distribute project documentation, logs, reports, and correspondence.
• Track and follow up on RFIs to guarantee prompt technical responses.
• Organise project meetings, record minutes, and monitor action items for timely closure.
• Maintain accurate records of project resources and site gate passes for manpower, equipment, and materials.
• Prepare, submit, and follow up on equipment requests to secure required resources.
• Coordinate Permit to Work (PTW) applications and ensure compliance with HSE and project requirements.

Required profile

• Bachelor’s degree.
• 2‑5 years of experience, preferably with mechanical construction packages and execution workflows.
• Strong collaboration, customer focus, result orientation, accountability, and communication skills.
• Intermediate proficiency in English.

Required skills

• Microsoft Office suite (Excel, Word, PowerPoint, Outlook).
• Experience with an ERP system.