Remote Administrative Data Entry & File Clerk

About the role

We are looking for a detail‑oriented Administrative Data Entry & File Clerk to work remotely. The role supports daily operations by maintaining digital files, updating databases, and ensuring accurate record keeping. You will collaborate with multiple internal teams while handling confidential information with strict compliance.

Key responsibilities

• Receive and index files from shared inboxes, portals, ticketing tools and cloud folders, applying standard metadata.
• Organize documents using naming conventions, folder structures, and format conversions (PDF merge/split, image‑to‑PDF, compression).
• Perform daily quality checks for duplicates, misfiles, missing pages and unreadable scans; log errors and suggest improvements.
• Maintain controlled libraries with retention tags, legal hold instructions and access controls.
• Support audits by retrieving records quickly and documenting chain‑of‑custody steps.
• Communicate status updates and issues to HR, Finance, Operations, Legal and Customer teams.

Required profile

• Experience in records management, administrative support or document control.
• Strong attention to detail and ability to follow naming and filing rules consistently.
• Comfort handling confidential information and adhering to strict procedures.
• Basic computer proficiency with file systems, spreadsheets and collaboration tools.

Required skills

• Google Drive, SharePoint or Dropbox for cloud storage.
• Adobe Acrobat (or equivalent) for PDF handling.
• Spreadsheets (e.g., Microsoft Excel).
• Ticketing systems such as Jira, Asana or ServiceNow.
• E‑signature platforms.