Senior Secretary

About the role

Parsons is seeking a Senior Secretary to support executive project leadership on a giga‑project in Tabuk, Saudi Arabia. The role provides high‑level, confidential administrative assistance in a fast‑paced engineering and construction environment.

Key responsibilities

• Manage complex executive calendars, schedule stakeholder meetings and coordinate domestic and international travel.
• Draft, format and circulate executive correspondence, technical reports, meeting minutes and presentations following corporate standards.
• Maintain organized digital and physical filing systems, ensuring secure retrieval of project documents.
• Screen calls, greet high‑profile visitors and act as liaison between leadership, engineering teams and external parties.
• Oversee daily office operations, procure supplies and mentor junior administrative staff.

Required profile

• Minimum 10 years of progressive secretarial/administrative experience supporting senior management on large‑scale infrastructure or engineering projects.
• High School Diploma required; Associate’s or Bachelor’s degree in Business Administration preferred.
• Proven ability to work under pressure, multitask and maintain strict confidentiality in a multicultural setting.

Required skills

• Advanced proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with document management systems such as Aconex and SharePoint.
• Familiarity with project tracking tools like JIRA.