Administrative Assistant – Hospital Affairs

About the role

Batterjee Medical College is looking for a detail‑oriented Administrative Assistant to support its Hospital Affairs Department. The role combines day‑to‑day administrative duties with financial and accounting support to ensure smooth departmental operations.

Key responsibilities

• Provide administrative support: manage calendars, schedule meetings, prepare agendas, record minutes and follow up on actions.
• Prepare and maintain reports, correspondence, presentations and official documents in both physical and electronic formats.
• Handle incoming calls, emails and correspondence professionally.
• Assist with budgeting, financial reporting, purchase requests, invoices, and payment documentation.
• Reconcile invoices and coordinate with the Finance Department on payments and vendor documentation.
• Maintain accurate records of contracts, service agreements and financial documents.
• Coordinate with hospitals, healthcare partners, vendors and internal teams regarding Hospital Affairs activities.
• Monitor office supplies, support audits and contribute to departmental projects and events.

Required profile

• Bachelor’s degree in Accounting, Finance, Business Administration or a related field.
• 2–4 years of administrative experience, preferably in healthcare, hospitals or higher education.
• Experience supporting financial or accounting processes is highly preferred.
• Demonstrated ability to handle confidential information with accuracy.

Required skills

• Strong organizational and administrative abilities.
• Good understanding of basic accounting principles.