Administrative Assistant

About the role

The Administrative Assistant will be the backbone of our office, ensuring smooth day‑to‑day operations. You will manage multiple calendars, coordinate and confirm meetings, and keep our documentation system orderly. Success in this role requires a proactive attitude, the ability to prioritize tasks under pressure, and excellent communication with internal teams and external partners.

Key responsibilities

• Maintain and synchronize active calendars for executives and team members, ensuring no conflicts and timely reminders.
• Schedule, confirm, and prepare logistics for meetings, including room bookings and distribution of agendas.
• Organize and file both physical and digital documents according to established office protocols, facilitating easy retrieval.
• Provide ad‑hoc administrative support such as preparing correspondence, handling inquiries, and assisting with special projects as required.

Required profile

• Bachelor’s degree or equivalent professional experience in an administrative or office setting.
• Strong interpersonal, customer‑service, and written/ verbal communication skills.
• Demonstrated ability to multitask, prioritize workload, and meet tight deadlines without sacrificing quality.

Required skills

• Proficiency with the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).