Administrative Assistant

About the role

We are seeking an Administrative Assistant to ensure smooth office operations, support executives, and maintain organization within a leading international contracting group.

Key responsibilities

• Provide general administrative and executive support, including managing special projects and ad‑hoc requests.
• Handle all English‑language phone calls, messages, and professional correspondence.
• Draft, format, and edit reports, presentations, and official letters.
• Track expenses, process invoices, and assist with budget monitoring.
• Enter and update data in databases or spreadsheets, maintaining accurate records.
• Organise schedules, book meetings, arrange travel, prepare meeting materials, take minutes and follow up on actions.
• Coordinate events ranging from small meetings to larger corporate gatherings.
• Respond to internal and external stakeholder inquiries and provide general support.

Required profile

• Diploma in a relevant field.
• Minimum 4 years of professional experience, preferably in technical training institutes, oil & gas or EPC environments.
• Experience in GCC markets is a plus.
• Strong written and spoken English.
• Excellent organisation, time‑management and attention to detail.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Data‑entry and basic database management.