Bilingual Executive Assistant

About the role

MENA Alliances is looking for a proactive, highly organized bilingual Executive Assistant to provide executive-level administrative support to 1-3 Partner-level consultants. The role covers business development support, schedule management, travel coordination and daily administration, working 09:00-18:00 with additional hours as needed.

Key responsibilities

• Support business development: build relationships with clients and client EAs, support business goals, RFPs and tender responses, maintain client contact lists and track sales activity, assist with customized mailings and document preparation.
• Calendar management: manage Partner schedules, coordinate meetings, identify follow-up opportunities and help with complex project scheduling.
• Travel arrangements: coordinate travel, accommodation and logistics, help secure business visas and work permits, and group client meetings for efficient travel planning.
• Daily administration: manage documents and project deliverables, act as central point of contact for Partner administrative needs, and prepare monthly timesheets and expense reports.
• Request purchase orders for project teams, cover absent EAs and during transitions, and help train and onboard new EAs.
• Take part in team meetings to improve processes.

Required profile

• 3+ years of experience in a similar role.
• Bilingual in English and Arabic.
• Professional services or management consultancy experience is a plus.
• Knowledge of CRM systems (Microsoft Dynamics), Google Drive and SharePoint is a plus but not necessary.

Required skills

• Proficiency in Microsoft Word, PowerPoint, Outlook and Excel.
• Strong organization, time management and communication skills; ability to work independently and handle multiple tasks.

What we offer

• Competitive salary and comprehensive benefits.
• Professional development opportunities and career mobility.
• A supportive, inclusive work culture.