Project Management Administrator

About the role

The Project Management Administrator supports the regional operations team by handling key administrative tasks, facilitating project operations and coordinating stakeholders across the region. The role covers project documentation, alignment with financial processes and logistical activities, and is described as a remote position.

Key responsibilities

• Provide administrative support to project managers and team members on ongoing projects and the operational portfolio
• Support reporting and data entry for PPM, billing plans and invoicing information
• Coordinate invoice preparation and collect documentation for sub-contractors (TTI)
• Assist project managers in reviewing cost positions and back charges, and in preparing bank guarantees and reviewing letters of credit
• Prepare billing drafts for customers with specific invoice formats and follow up internally and externally on project-related activities
• Maintain project documentation such as bank guarantees, insurance documents and contractual records
• Support cash collection and coordinate with teams to ensure timely receipt of payments and performance deposits
• Coordinate project logistics, including scheduling, transportation and delivery of materials or equipment
• Support procurement: purchase orders, goods receipt notes, logistics coordination and supplier payments
• Prepare and distribute project reports and correspondence, track open commitments and outstanding billing milestones, and monitor project progress and closeouts
• Organize and maintain project archives, organize sub-regional reviews and follow up on punch list items and project meetings
• Report weekly on sales, contract management, billing, cash and performance deposits by sub-region
• Support onboarding of new project team members and act as a bridge between auditors and the OTR team/project managers during audits

Required profile

• Bachelor's degree or equivalent experience in business administration, project management, engineering or a related field
• Minimum 2 years of experience in project administration
• Desirable: good experience in project administration and procurement, familiarity with SAP

Required skills

• Proficiency in Microsoft Office Suite and project management software
• Attention to detail and ability to multitask in a fast-paced environment
• Strong written and verbal communication, organization and problem-solving skills

What we offer

• Relocation assistance provided