Engineering Administrator

About the role

The Engineering Administrator will support the Engineering department of FAENA The Red Sea resort, ensuring smooth coordination of maintenance requests, procurement, and inventory management. This position acts as the administrative backbone, helping the team maintain safety, regulatory compliance, and high service standards in a luxury hospitality environment.

Key responsibilities

• Maintain accurate records of maintenance requests, work orders, inspections, compliance certificates, and preventive maintenance schedules.
• Serve as primary contact for engineering service requests, coordinating with Rooms, F&B, Security and other departments.
• Manage purchase requisitions, purchase orders and vendor coordination in line with procurement policies and budget controls.
• Monitor and control inventory of engineering materials, spare parts, tools and equipment, ensuring optimal stock levels.
• Track deliveries, verify received goods and maintain organized, safety‑compliant storage areas.
• Assist Engineering leadership with budgeting, expense tracking and monthly performance reporting.
• Coordinate training schedules, maintain safety documentation and ensure compliance with Saudi regulations and brand standards.
• Support preventive maintenance programs, ensuring tasks are scheduled, tracked and completed on time.
• Prepare, organize and archive engineering documentation for audit readiness and operational transparency.
• Assist during inspections, audits and regulatory visits by providing required documentation.

Required profile

• Previous experience in an administrative, order‑taking or store‑keeping role, preferably within a luxury hotel or resort.
• Strong understanding of procurement processes and inventory management principles.
• Excellent organizational skills with exceptional attention to detail and accuracy.
• Strong communication and interpersonal abilities to collaborate across departments.
• Ability to multitask, prioritize competing demands and work efficiently in a fast‑paced pre‑opening or resort environment.
• Proactive, solutions‑driven mindset with a strong sense of accountability and commitment to excellence.

Required skills

• Proficiency in Microsoft Office Suite.
• Experience with maintenance management systems and procurement platforms such as Birchstreet.