Executive Administrative Assistant

About the role

Abdulmohsen Al-Rossais & Sons Real Estate Group is looking for a proactive Executive Administrative Assistant to support the Real Estate Marketing & Customer Experience Department. The role involves translating directions into actionable tasks, coordinating with internal and external parties, and ensuring smooth execution of advertising and licensing processes.

Key responsibilities

• Translate directions into clear tasks, prioritize them, and follow up on execution until completion.
• Coordinate with internal departments and external parties, follow up on requests and approvals, and help resolve execution obstacles.
• Follow up on advertising and licensing requirements and ensure all required documents are complete before submission or publication.
• Prepare executive correspondence and reports, clearly highlighting results, gaps, pending items, and decisions required.
• Utilize AI tools to improve workflows, increase efficiency, and accelerate task completion.
• Carry out field assignments and travel locally as required by the role.

Required profile

• Minimum of 3 years of relevant work experience.
• Practical knowledge of advertising regulations and requirements in Saudi Arabia, particularly real estate advertising, licensing, and publication requirements.
• Strong ability to understand directions, organize multiple overlapping tasks, and follow through without requiring constant reminders.
• High attention to detail when reviewing requests and documents, with the ability to identify and resolve missing information or inconsistencies.
• Proficiency in using AI tools for research, analysis, and report preparation, with the ability to verify the accuracy of outputs.
• Proactive, resourceful, adaptable, and comfortable handling field assignments and local travel.
• Previous experience in leasing or real estate marketing is preferred but not required.