Executive Assistant

About the role

HITACHI ENERGY LTD is looking for an Executive Assistant in Dammam, Saudi Arabia. The role supports one or a few executives with their day-to-day office activities, handling documents, schedules, travel and confidential information. It is a full-time, on-site position.

Key responsibilities

• Gather and organize information for conferences, speeches and reports, and edit, proof, format and produce documents, forms and data entry.
• Schedule and coordinate meetings, diaries and travel, and relay telephone messages from internal and external sources.
• Organize meetings (agendas and minutes), prioritize workloads and implement new administrative procedures.
• Liaise with organizations and clients, log or process bills and expenses, and act as receptionist, greeting visitors and directing them.
• Answer phones and emails, book meeting rooms, set up conference calls and take minutes.
• Handle filing, photocopying, emails, memos and letters, and manage database entry and client files.
• Order and maintain supplies, prepare outgoing correspondence, and maintain confidential department files and records.
• Perform routine bookkeeping, assist with presentations and reports, and ensure compliance with regulations and procedures.

Required profile

• Bachelor's degree in Business Administration or a related field.
• 5+ years of experience in international companies.
• Good communication, customer service and relationship-building skills, with teamwork, organization and time management.
• Attention to detail, negotiation skills, assertiveness, tact, discretion and diplomacy.
• Proactive, with initiative.
• Proficiency in spoken and written English.

Required skills

• Standard software packages such as Microsoft Office.
• Ability to learn bespoke packages if required.