Executive Assistant to VP of Transportation & Defense

About the role

The Executive Assistant will support the Vice President of Transportation & Defense in Riyadh, ensuring the executive office runs smoothly and efficiently. This high‑visibility role requires strong organisational ability, discretion and the capacity to manage a fast‑paced workload in a dynamic environment.

Key responsibilities

• Manage the VP’s calendar, schedule meetings and ensure thorough preparation for each engagement.
• Coordinate domestic and international travel, including flights, accommodations and ground transportation.
• Prepare meeting agendas, take minutes and follow up on action items.
• Handle correspondence, filter emails and manage phone calls to optimise the VP’s time.
• Assist with project and task management, tracking deadlines and deliverables.
• Maintain confidentiality and discretion when handling sensitive information.
• Act as a primary point of contact for internal and external stakeholders, liaising with clients, suppliers and colleagues at all levels.

Required profile

• Excellent organisational and time‑management abilities.
• Adaptability to shifting priorities and unexpected challenges.
• Strong written and verbal communication skills.
• Professional interpersonal skills and the ability to build relationships.
• Proactive problem‑solving mindset.
• High level of discretion and confidentiality.

Required skills

• Microsoft Office Suite

What we offer

• Tax‑free salary
• Life and medical insurance coverage
• Annual leave and company gratuity scheme
• Discretionary bonus program
• Annual flight contribution
• Transportation and housing allowances
• Employee wellbeing program with 24/7 access to specialists