Executive Secretary – HQ Office

About the role

We are looking for an Executive Secretary to support SABIL’s senior executives at our headquarters in Riyadh. The role involves providing high‑level administrative assistance, managing confidential information and ensuring smooth communication between the executive office and internal and external stakeholders.

Key responsibilities

• Manage the executive’s calendar, schedule appointments and coordinate meetings.
• Plan and execute VIP events and executive site visits, handling logistics such as travel, accommodation and meeting‑room setup.
• Oversee general office administration, including supply inventory and equipment management.
• Handle visitor interactions and maintain a professional atmosphere.
• Prepare expense reports, confidential correspondence and other executive documents.
• Arrange complex travel itineraries and compile required travel documents.
• Act as gatekeeper to the executive, prioritising and following up on issues, including confidential matters.
• Maintain organized and secure executive files and records.

Required profile

• Strong attention to detail and high level of discretion when handling confidential information.
• Excellent organisational and time‑management skills.
• Ability to work proactively and handle competing priorities.
• Professional communication skills with internal teams and external partners.

Required skills

• Proficiency in standard office software (e.g., word processing, spreadsheets, email).
• Experience with travel and event coordination.
• Knowledge of expense reporting procedures.