Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to senior leadership, ensuring smooth operations, effective communication, and organized workflow in a fast‑paced environment.

Key responsibilities

• Manage complex calendars, coordinate meetings, and arrange travel itineraries for executives.
• Prepare, edit, and format correspondence, presentations, and reports.
• Screen, prioritize, and respond to inquiries from executives and stakeholders.
• Plan and coordinate internal and external meetings, events, and conferences.
• Maintain filing systems, records, and confidential information with high accuracy.
• Prepare agendas, take minutes, and track action items.
• Liaise with internal teams and external partners to ensure timely delivery of tasks.
• Support special projects and cross‑departmental initiatives as needed.
• Monitor and manage office workflow to optimize efficiency.

Required profile

• 5‑7 years of experience in administrative support or executive assistance.
• Strong command of calendar management, travel coordination, and professional correspondence.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with integrity.
• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• Experience supporting C‑suite executives and proficiency in project coordination and event planning (preferred).

Required skills

• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with productivity and collaboration tools.