Executive Secretary

About the role

InnovationTeam is looking for a highly organized, professional and proactive Executive Secretary to support the CEO and help manage executive office operations efficiently. The role calls for strong communication, coordination, follow-up and confidentiality skills in a fast-paced business environment.

Key responsibilities

• Manage the CEO's calendar, meetings, appointments, travel arrangements and daily priorities.
• Coordinate internal and external communications on behalf of the CEO.
• Prepare professional emails, reports, presentations, meeting minutes and executive correspondence.
• Track tasks, follow-ups, action items and executive priorities across departments.
• Coordinate with management, internal teams, clients, partners, stakeholders and government entities when needed.
• Organize executive meetings, board-related matters, records and confidential documents with high accuracy.
• Support executive decision-making through coordinated and reported information.
• Maintain confidentiality and handle sensitive information professionally.
• Assist in improving executive workflow, administrative processes and office efficiency.

Required profile

• Previous experience as an Executive Secretary, Executive Assistant or similar executive support role.
• Bachelor's degree preferred; candidates with a degree in Information Technology, Computer Science, Computer Engineering or a related technical field receive additional consideration.
• Professional verbal and written communication skills in English and Arabic.
• High level of professionalism, confidentiality, dependability and attention to detail.
• Ability to work under pressure and manage multiple priorities.

Required skills

• Strong organizational, communication and multitasking skills.
• Follow-up, coordination and problem-solving abilities.
• Proactive mindset with a strong sense of ownership and accountability.
• Strong proficiency in AI tools, Microsoft Office and modern digital work environments.