Executive Secretary – Vice President of Shared Services

About the role

The Executive Secretary provides high‑level administrative support to the Vice President of Shared Services, ensuring smooth management of the executive office, priorities, and cross‑functional coordination. The role also tracks executive decisions, initiatives, and performance through dashboards and reporting.

Key responsibilities

• Manage the Vice President’s calendar, meetings, correspondence, and executive priorities.
• Prepare meeting agendas, minutes, executive reports, presentations, and briefing materials.
• Track decisions, assignments, and action items, ensuring timely follow‑up and escalation of overdue matters.
• Maintain executive trackers and dashboards covering key tasks, initiatives, KPIs, deadlines, and performance updates.
• Coordinate with Shared Services departments and stakeholders to follow up on priorities, projects, and deliverables.
• Highlight delays, risks, and matters requiring management attention or decision.
• Maintain the confidentiality and organization of executive documents and sensitive information.

Required profile

• Bachelor’s degree in Business Administration, Public Administration, Management Information Systems, or a related field.
• 3–7 years of relevant experience, preferably supporting senior executives.
• Fluency in Arabic and English with a high level of professionalism and confidentiality.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Office suite