Management Executive Secretary

About the role

Eram Talent is looking for a highly organized and proactive Management Executive Secretary to provide comprehensive administrative support to senior management. The role coordinates activities, manages correspondence and keeps office operations running smoothly, while handling multiple priorities and maintaining confidentiality. It is an on-site position.

Key responsibilities

• Manage the Chief Officer's calendar, scheduling appointments, meetings and events, and resolve conflicting commitments
• Plan and coordinate business travel, including transportation, accommodation and itineraries, keeping arrangements efficient and cost-effective
• Act as the main point of contact for the Chief Officer, handling calls, emails and correspondence
• Draft emails, memos and letters on the Chief Officer's behalf
• Arrange meetings, conferences and events, and prepare agendas and minutes
• Maintain up-to-date filing systems for executive documents and records
• Research and gather information to support decision-making
• Track and process expenses, prepare expense reports and keep accurate records
• Support special projects, coordinate with cross-functional teams and handle confidential information discreetly
• Recommend training and development interventions, identify improvements to systems and processes, and implement department policies and procedures
• Help prepare timely and accurate reports

Required profile

• Bachelor's degree in Business Administration or equivalent; Master's degree preferred
• At least 5 years of experience in executive secretarial or administrative support roles
• Strong organizational and time management skills, able to multitask
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team, with a detail-oriented, proactive approach

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• High level of discretion and confidentiality