Office Administrator – HR & Government Portals

About the role

The Office Administrator will support HR functions and manage interactions with Saudi government portals such as Qiwa, Muqeem and Tamm. Based in Riyadh, the role ensures accurate employee data, compliance with labour regulations and smooth daily office operations.

Key responsibilities

• Manage Qiwa tasks including employment contracts, renewals and transfers; handle Muqeem for Iqama issuance, renewal and cancellation; and use Tamm for vehicle-related procedures.
• Coordinate with GOSI, Mudad and the Chamber of Commerce to keep company and employee records up‑to‑date on all platforms.
• Communicate with staff about Iqama renewal, exit/re‑entry and transfer processes, maintain employee files, vacation and attendance records, and support onboarding documentation.
• Assist the HR team in drafting letters, certificates and internal memos, and liaise with PROs and external agencies for government procedures.
• Maintain general office organization, handle procurement of supplies, prepare management reports and ensure confidentiality of all records.

Required profile

• Bachelor’s degree or diploma in Business Administration, Human Resources or a related field.
• 2–4 years of experience in office administration or HR coordination within Saudi Arabia.
• Solid experience using Qiwa, Muqeem and Tamm portals and basic knowledge of Saudi Labour Law.
• Fluent in Arabic and English (spoken and written) with strong communication and organizational abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Required skills

• Qiwa portal
• Muqeem portal
• Tamm portal
• GOSI portal
• Mudad portal
• Absher Business portal
• Microsoft Office (Word, Excel, Outlook)