Office Administrator - Riyadh Headquarters

About the role

Agility is looking for a highly organized and resourceful Office Administrator to anchor its growing presence in Riyadh. The role anchors the daily operations of the KSA headquarters and provides high-level support to local and visiting leadership, acting as the main coordinator for executive calendars, office setup and high-profile stakeholder visits.

Key responsibilities

• Manage complex meeting schedules and calendars for Riyadh-based leadership and visiting global executives, avoiding overlaps
• Coordinate meetings and official visits, including venue booking, guest security access, material preparation and attendee lists
• Support the initial setup of the Riyadh office and manage daily operations, supplies, facility maintenance and workplace standards
• Act as the main contact for external providers such as IT support, building management, PRO services and general vendors
• Provide hospitality for visiting stakeholders and delegations
• Plan events, workshops and office openings, including catering, AV requirements and invitations
• Maintain records of correspondence, meeting minutes and invitations
• Handle expense processing, travel arrangements and ad-hoc support for project teams

Required profile

• 3-5 years of experience in office administration or executive coordination, preferably in a multinational or high-growth KSA company
• Bachelor's degree in Business Administration, Hospitality or a related field
• Strong knowledge of Riyadh's geography, venues and local business etiquette
• Arabic and English bilingualism is essential
• General knowledge of Saudi labor laws and office registration is an advantage

Required skills

• Advanced Power BI and Excel (lookups, pivot tables, dashboards)
• Data visualization and strategic thinking across business units
• Influence and communication with senior leaders