Personal Assistant to HR Director

About the role

Al-Qadsiah Club is looking for a highly organized Personal Assistant to support the HR Director. This role provides comprehensive administrative and operational assistance, ensuring smooth day‑to‑day operations within the HR office.

Key responsibilities

• Manage the HR Director’s calendar, appointments, meetings and travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Maintain confidential HR documents, records and correspondence, ensuring accurate filing and tracking.
• Draft official letters, memos, presentations and other HR‑related documentation.
• Coordinate workflow approvals, monitor pending items and liaise with internal stakeholders.
• Prepare periodic HR and administrative reports, using Excel, Power BI or similar tools.
• Support onboarding processes, employee documentation and general HR administrative tasks.
• Ensure confidentiality of sensitive employee and organizational information at all times.

Required profile

• Proactive, detail‑oriented and able to handle multiple priorities.
• Strong organizational and time‑management skills.
• Excellent written and verbal communication abilities.
• High level of discretion and ability to maintain confidentiality.
• Experience in an administrative or assistant role, preferably within HR.

Required skills

• Microsoft Excel
• Power BI