Project Admin & Documents Controller

About the role

KONE is seeking an energetic and organized Project Admin & Documents Controller to support Project Managers in delivering projects on time and within budget. The role combines financial monitoring, document management, and coordination of invoicing and logistics to ensure smooth project execution.

Key responsibilities

• Collect and prepare information for Project Manager and Supervisor decision‑making.
• Monitor project schedules, flag updates, and assist with plan adjustments.
• Handle customer correspondence, obtain approvals and signatures, and ensure documentation is archived correctly.
• Track invoicing status against the billing plan, report deviations, and follow up with customers.
• Update cost forecasts with actuals and incoming invoices, and prepare revenue/cost status for forecast reviews.
• Coordinate logistics requests with the Logistics Coordinator.
• Administer change orders, variation sales, and contract‑related claims in agreement with the Project Manager.
• Create, update, and maintain a document lifecycle management system, including version control.

Required profile

• Bachelor’s degree in Business Administration or related field.
• 3–5 years of experience in a similar project administration role.
• Excellent communication in Arabic and English.
• Strong coordination and follow‑up abilities.

Required skills

• Microsoft Excel (advanced)
• Microsoft Office suite
• SAP (mandatory)