Receptionist & Administrative Assistant

About the role

Foodics, a restaurant management ecosystem and payment technology provider founded in 2014 with headquarters in Riyadh, is hiring a Receptionist & Administrative Assistant. The role is the first point of contact for visitors and callers and keeps the office running day to day, combining front-desk duties with administrative support to HR and the wider office.

Key responsibilities

• Welcome visitors, candidates and clients, verify their identity, register them in the visitor log, issue badges and escort guests to meeting rooms
• Answer and direct calls, take messages and handle general inquiries
• Receive, log and distribute mail and deliveries, and arrange outgoing shipments
• Keep the reception and waiting area clean and tidy
• Follow security and access-control procedures and report security concerns
• Manage meeting room bookings and prepare rooms with refreshments and equipment
• Monitor office supplies and pantry stock, raise purchase requests and track deliveries
• Maintain physical and electronic filing of administrative documents
• Prepare letters, memos and simple reports, and update trackers and spreadsheets
• Coordinate business travel bookings and arrange logistics for internal events and meetings
• Prepare the workstation, access card and welcome pack for new joiners with IT
• Support other departments and the CEO, and act as contact point for cleaning, maintenance, security and pantry services
• Report and follow up on facility issues until resolved, track vendor performance and support petty cash handling where assigned

Required profile

• Diploma or bachelor's degree in business administration, office management or a related field
• 1 to 2 years of experience in reception, front desk or office administration
• Experience in a corporate or regulated environment is a plus
• Fluent spoken and written Arabic and English
• Strong organization, time management and attention to detail, with discretion with confidential information

Required skills

• Good working knowledge of Microsoft Office or Zoho Workspace (email, Word, Excel, calendars)
• Professional, friendly presence and clear communication