Senior Event Planning Specialist

About the role

We are looking for a highly organised Senior Event Planning Specialist to lead the planning, coordination and delivery of a diverse portfolio of events in Jeddah. The role combines senior‑level administrative support with end‑to‑end event management, requiring meticulous attention to detail and the ability to work under tight deadlines.

Key responsibilities

• Lead and support full event life‑cycle from concept through delivery and post‑event reporting.
• Provide high‑level administrative assistance to senior stakeholders and event leads, managing complex schedules and priorities.
• Prepare polished presentations, briefing packs, reports and other event documentation.
• Develop and maintain detailed budgets, trackers and operational plans.
• Coordinate with internal teams, suppliers, venues and external partners, ensuring all actions, risks and deliverables are tracked.
• Support on‑site event delivery, handling logistics, schedules and stakeholder coordination as needed.

Required profile

• Proven experience in a senior administrative, PA, secretarial or coordination role.
• Exceptional organisational and time‑management abilities with strong attention to detail.
• Confidence working with senior stakeholders and handling sensitive information.
• Ability to stay calm, flexible and solutions‑focused under pressure.
• Desirable experience in event planning, sport or large‑scale events, budget management and supplier coordination.

Required skills

• Advanced proficiency in Microsoft Excel (tracking, formulas, data management).
• Advanced PowerPoint skills for senior‑level presentations.
• Budget management capabilities.
• Event planning expertise.